A senior officer who provides too much input, direction and review of the delegated work to a junior officer or rating is doing ____, which is the opposite of effective delegation.
A task is simply the described activity that should be carried out by an individual or a team, while a workload is the ____ that is being demanded from an individual for a particular period.
Perceived amount of effort.
All of the following are external factors that can cause resource constraints EXCEPT ____.
All of the following are internal factors that can cause resource constraints EXCEPT ____.
All of the following are task and workload management tools EXCEPT ____.
As an officer, which of the following techniques should you NOT use to maintain an appropriate level of shipboard workload?
As tasks become ____, the higher workload becomes.
During cargo loading operation of a crude tanker, the Deck Watchkeeper continuously monitors the cargo level. He considers this task as ____ that he needs to prioritize to achieve the team’s goal of safe operation and to avoid overflow. If indeed it overflows, it will trigger an urgent and important activity that is considered critical.
Not urgent but important.
Urgent but not important.
Not urgent and not important.
In which of the following situations will shipboard crew have a high possibility of experiencing time constraints?
Ship is engaged in short voyages.
Ship is at anchor waiting for berth.
Ship is drifting and awaiting voyage instructions.
It is the perceived amount of effort that is being demanded from an individual for a particular period:
It refers to giving authority and responsibility to another person to carry out specific tasks. However, the person who gives the authority remains accountable for the outcome.
It refers to the activities, jobs or tasks that are part of the standard duties and responsibilities of shipboard personnel as stated in the Safety Management System (SMS).
It refers to the particular activity described and characterized to be done by an individual or team for a certain purpose. The issue on how much effort it requires from the person or team is not yet relevant here.
Planning outcomes are measured by ____.
Comparing the actual result to the desired result.
Conducting an employee satisfaction survey.
Monitoring the usage of resources.
Calculating profit margins.
Preparing the applicable work permit before starting the job ensures that all involved parties will become aware and no other activities that will use the same resources will be carried out. This is an example of ____.
Seafarers with low workload have the tendency to become all of the following EXCEPT ____.
Shipboard workload can be assessed by considering the perceived difficulty level of the tasks, its urgency and importance and ____.
Results of previous inspections.
Soliciting feedback is done during ____ to find the outcome and to determine what needs to be improved and what practices should be retained.
The Chief Mate is assisting the port inspector with cargo documentation. He needs to read the draft for calculating the cargo quantity but it is more urgent and important that he provides the document to the inspector right away. Which of the following options should the Chief Mate do to address this time constraint?
Delegate the task to the Third Mate.
Attend a training on time management.
Ask the Captain for advice.
Wait until the first task is completed.
The Third Engineer was issued with five work orders by the Chief Engineer. All of these maintenance jobs are due within the week. Assuming that the Third Engineer has no other activities except for these five maintenance jobs, how should he/she prioritize the tasks?
Prioritize the work order which is easiest to complete.
Prioritize the work order with most immediate due date.
Prioritize the work order which can be completed in the shortest time.
Ask the Second Engineer how to prioritize these work orders.
These activities in the Urgent/Important Matrix do not lead to the achievement of any goals. These are considered distractions and should be avoided as much as possible.
Not urgent but important.
Urgent but not important.
Not urgent and not important.
This tool is used for prioritizing tasks. It is represented as a matrix with four quadrants that vary in the level of urgency and importance of tasks.
Planned Maintenance System.
Time constraints are are caused by factors that you may or may not have control on. Some examples of factors that you have control on are work habits, ____ and prioritization skills.
Environmental conditions.
To minimize critical activities in quadrant 1 of the Urgent/Important Matrix, you should spend more time doing tasks that will achieve your personal and/or team goals in quadrant ____.
Which of the following options correctly describes coordination?
It avoids overlapping of tasks.
It ensures completion of tasks as scheduled.
It eliminates less prioritized tasks.
It makes all shipboard crew motivated.
Which of the following options is a feedback mechanism to check if planning outcomes are achieved after a shipboard operation?
Which of the options below exemplify proper ways of addressing time and resource constraints? There are two correct answers:
While the ship is at port, an AB became sick and was immediately sent home for medication. The replacement was still being processed. While waiting for the replacement’s arrival, the ship was short of one deck hand in cleaning the cargo hold. This lack of personnel is an example of ____.
While urgent activities lead to the achievement of another person’s goals, important activities have outcomes that lead to the achievement of ____.
Personal and/or team goals.
Shipboard management’s goals.
You have no control on the following factors that can cause time constraints EXCEPT ____.
Environmental conditions.
